Reflex

A web-native, self-service benefit enrolment application, combined with a comprehensive administration tool, offering sophisticated benefits modelling capability through an exceptionally simple and clear user-interface.

Overview

Employees are able to model a number of different selection scenarios that suit either their lifestyle or personal and family commitments before making their final benefit choices.

The full details of these choices are then available to them at any time through a Total Reward Statement that incorporates the other major components of their remuneration package, such as salary, allowances and statutory holiday.

Options

  • Total Reward Statement
  • Flexible Benefits
  • Absence Management
  • Pension Calculator
  • Employee Share Trading

Total Reward Statement

 

Many organisations provide their employees with a Total Reward Statement.  These statements give a full breakdown of benefits, including:

  • Salary, bonus and commission payments
  • Employer-funded and voluntary benefits
  • Non-cash benefits, such as flexi-hours and free parking

 

The Total Reward Statement shows an employee their full value to the company and the true cost of employment.

 

It is available to the employee at any time, is always up-to-date and a copy can be printed for the employee's own records.

Although the Total Reward Statement technology is included in our Flexible Benefits application, it can also be supplied separately to run standalone or, more typically, as an early phase of a full Flexible Benefits implementation.

Flexible Benefits

This web-based, self-service benefit enrolment application, combined with a comprehensive administration tool, offers sophisticated benefits modelling capability through an exceptionally simple and clear user-interface.

Self-Service Enrolment

 

Employees can make benefit choices tailored to suit their individual lifestyle.

Benefit Administration

 

Administrators have complete control over set-up and maintenance of the benefit scheme and the enrolment process

Self-Service Enrolment

Employees are presented with their benefits choices through a secure, online benefit-modelling tool.

Hyperlinks to web sites, company policy documents and intranet web pages combined with an on-screen calculator give employees all the information they need in one place.

Employees can model any number of different benefit scenarios.

Employees can model any number of different benefit scenarios.

Personalised benefits are presented for selection.  The calculator provides a summary of choices.

Personalised benefits are presented for selection. The calculator provides a summary of choices.

The chosen model can be submitted to confirm the employee's final selections.

The chosen model can be submitted to confirm the employee's final selections.

Benefit Administration

The application includes elegant business processes for the definition of scheme rules and the set up of benefits.

Definition of all types of benefit is supported.  From core benefits, such as pensions, life assurance, medical care and company cars, through to voluntary benefits such as travel insurance, childcare and retail vouchers, PC purchase and buying or selling holidays.

Comprehensive scheme design is provided for the administrator.

Comprehensive scheme design is provided for the administrator.

Configurable benefit packages ensure reliable employee eligibility.

Configurable benefit packages ensure reliable employee eligibility.

The administrator has complete control over benefit costs and coverages.

The administrator has complete control over benefit costs and coverages.

Absence Management

Absence Management functionality comprises the following:

Absence Administration

Absence Self-service

Absence Administration

The absence administration module is used to configure the customer’s holiday and sickness rules. It covers the following functional areas:

Holiday Scheme Management

Definition of a holiday scheme and its rules such as entitlement rates, statutory and company holidays and workflow authorisation rules.

Absence Scheme Management

Definition of an absence scheme and its rules such as sickness categories rates, workflow authorisation rules.

Group Management

Definition of employee groups and absence rules related to those groups.

Employee Management

The management of employee absence rules including association of employee with group or individual absence rules such as entitlement, line manager or administrator recording of absences and workflow authorisation.

Absence Self-service

Absence self-service pages enable employees, managers and administrators to request and authorise absences. It includes a fully historical absence calendar for individuals or teams.

Pension Calculator

Pension calculator functionality is the perfect accompaniment to the Flexible Benefits application and covers the following functional areas:

 

Pension Calculation

Forecast a likely pension given existing funds, current contribution rates. The calculator will show four scenarios, each with or without a tax-free lump sum payment:

  • Single Annuity
  • Joint Annuity
  • Single, Escalating Annuity
  • Joint Escalating Annuity

Pension Modeller

Perform what-if pension modelling to estimate changes required to existing contributions to achieve a target pension payment on reaching retirement age. The modeller takes into account existing pension funds and retirement age.

 

Employee Share Trading

Reflex share trading application with the trade name, Equity, comprises a number of modules to manage the allocation, ownership and trading of a company’s shares by its employees.

Share Scheme Administration

The share scheme administration module is used to configure the customer’s processes for gifted and performance-related share awards. It covers the following functional areas:

Award Year Rules

The definition of the award rules, trading rules and share prices for the scheme year, including trading limits, multi-currency share price and dividend payments.

Award Types

The definition of a type of share award and its rules such as employee eligibility, vesting and trading limits.

Share Award Processing

The processing of gifted and performance-related share awards including rules for vesting and employee share or cash allocation where employees may opt to take a bonus in the form of shares and/or cash.

Gifted Awards

General share awards made to new starters or all employees as a loyalty incentive.

Performance Awards

Share awards tied to performance. Shares may be allocated on the basis of individual, team or overall company performance.

Share Trading

The management of employee share trading requests – buying and selling shares with the business – and administrator handling of requests through new allocations or company buy back.

Share Vesting

The definition of share vesting rules for the deferment of share ownership, a mechanism to encourage loyalty to the business by the ownership of shares over the term of employment.

Share Dividends

The management of dividends paid on owned and accrued on vesting shares.